DJ Teams logo

Automate the busywork.
Focus on the music.

Build repeatable client journeys for enquiries, booking paperwork, invoices,
reminders, and post-event care, then let DJ Teams run the busywork for you.

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Workflow builder

Creating: enquiry follow-up

New enquiry

Send intro email

Wait 2 days

Quote accepted?

YesNo

Send contract

Chase quote

Email editor

Thanks for your enquiry

DJ Teams

To Sarah

New enquiry

Send intro email

Wait 2 days

Quote accepted?

Intelligent workflows built around the way DJ businesses actually work.

Clockwork magic for your booking admin

Configure workflows and automations from 100+ available triggers and 60+ actions to supercharge your productivity. Make use of templates to get common journeys live quickly, then let DJ Teams do the hard work in the background while your team stays focused on the booking.

Line up the routine steps once, and DJ Teams keeps them moving: the right message, the right task, the right reminder, and the right handover at exactly the right moment.

Calmer operations

Eliminate your admin anxiety

DJ Teams keeps the wheels turning while you focus on the music. Everything efficiently handled without burning the candle at both ends.

Enquiry

Respond while the client is still deciding.

New enquiries can trigger an instant reply, assign the lead to the right person, create a same-day call task for urgent dates, or take a calmer route for standard enquiries.

Inbox

Thanks for your wedding DJ enquiry

Starlight Sound DJs

To Sarah Johnson

Sent

Just now

Hi NameSarah,

Thanks for getting in touch about your wedding at Venue NameRiverview Barn on Event Date3 April 2027. We still have availability on your date and would love to help you plan a brilliant party.

Our team set the standard for entertainment and are highly recommended DJs with over 670 five star Google reviews.

Our process is simple to follow with access to your own customer portal to upload your music choices, answer questions, sign contracts and more.

Book an online consultation to tell us more about your plans and see if we can match the vibe you want to achieve. Just hit reply and we can get a date in the diary for an informal chat.

We look forward to the opportunity of creating a fantastic party with you!

Thanks and best wishes,
Alex Morgan

Quote

Follow up quotes without hovering over your inbox.

A sent quote can wait a few days, check whether it has been accepted, stop if the client has already booked, or send a polite reminder email while your team keeps moving.

Quote sent

Wait 2 days

Stop if accepted

Reminder email

Chaser email

Just checking in about your quote

Starlight Sound DJs

To Sarah Johnson

Ready

Hi NameSarah,

I hope you're well. I just wanted to check in regarding the quote we sent over for your event at Venue NameRiverview Barn on Event Date3 April 2027. Your personalised quote for Quote Price£550 is still available to view online, so if you haven't had a chance to look through everything yet, you can review it here: Quote LinkView quote.

If you have any questions about the package, would like to make any changes, or simply want to talk through the options, just reply to this email and I'll be happy to help. We'd love to be part of your special day and make sure everything is exactly as you have in mind.

I look forward to hearing from you.

Kind regards,
Alex Morgan

Booked

Turn quote acceptance into booking paperwork.

When a quote is accepted, DJ Teams can prepare the next steps: create and send contracts from a template, send the planning questionnaire, and prepare the invoice.

Quote accepted

Create contract

Send for signing

Send questionnaire

Prepare invoice

Create contract

Signature field

Send for signing

Client signature

Questionnaire email

Your wedding planning questionnaire

Starlight Sound DJs

To Sarah Johnson

Queued

Hi NameSarah,

Your wedding planning questionnaire is ready in the customer portal. Tell us what will make the evening feel like yours.

You can complete it here: Questionnaire LinkOpen questionnaire.

If you have any questions about the package, would like to make any changes, or simply want to talk through the options, just reply to this email and I'll be happy to help. We'd love to be part of your special day and make sure everything is exactly as you have in mind.

I look forward to hearing from you.

Kind regards,
Alex Morgan

Prepare invoice

Wedding DJ package

Draft
ItemAmount
Evening DJ package£550
Deposit due today£100
Remaining balance£450
Total£550

Payment

Send invoices and reminders at the right time.

Use Financial management to manage invoices and payment schedules, then let the workflow send them to clients, check payment status after a delay, and only chase when money is still outstanding.

Invoice created

Send invoice

Wait until due

Check payment status

Paid

Stop reminders

Outstanding

Needs a nudge

Send reminder

Invoice ready

Wedding DJ balance

Queued
ItemAmount
Remaining balance£450
Due date14 days before
Balance due£450

Payment check

Invoice #1048Unpaid
Balance£450
Reminder pathContinue

Payment reminder

A quick reminder about your invoice

Starlight Sound DJs

To Sarah Johnson

Scheduled

Hi NameSarah,

Just a quick reminder that the remaining balance for your wedding at Venue NameRiverview Barn on Event Date3 April 2027 is still outstanding.

You can view and pay the invoice securely here: Payment LinkPay invoice.

Kind regards,
Alex Morgan

After event

Make the follow-up feel intentional.

After the event, a workflow can continue the client relationship automatically and create a feedback task so your team captures anything worth learning.

Event complete

Send thank-you

Wait 2 days

Request review

Create feedback task

Thank-you email

Thank you for a brilliant evening

Starlight Sound DJs

To Sarah Johnson

Sent

Hi NameSarah,

Thank you again for choosing us for your wedding at Venue NameRiverview Barn. We hope you had the best night.

Kind regards,
Alex Morgan

Review request

Would you share a quick review?

Starlight Sound DJs

To Sarah Johnson

Scheduled

Hi Sarah,

If you have a minute, a short review would mean a lot to the team and really helps future couples feel confident when planning their entertainment.

You can leave one here: Review LinkLeave a review.

Team task

Capture event feedback

Follow-up
Check review status and note any client feedback.
Add standout songs, timings, and supplier notes to the booking record.

Conditional logic

Different clients can take different paths.

Use filters and branches to decide what happens next: send a wedding enquiry down a planning route, give a corporate booking a different task list, and automatically stop payment reminders once an invoice has been paid.

New lead
Check details
Urgent call
Send reply

Lead progress tracking

See where each workflow is up to.

When a workflow is running on a lead, your team can see the current step, what has already been completed, and what needs attention next.

It is especially useful when a workflow reaches a production task or another step that needs human attention.

Johnson wedding

Booking setup workflow

Progress0 of 66 of 6

Intro email sent

Sent to Sarah Johnson

Just nowCompleted

Quote prepared

Wedding DJ package: £550

2 minutes laterCompleted

Planning questionnaire sent

Portal link added automatically

After quote acceptedCompleted

Contract sent for signing

Awaiting Sarah’s signature

Next stepIn progress

Invoice drafted

Deposit invoice ready to send

QueuedQueued

Team follow-up task created

Check contract and payment status

UpcomingQueued

Connections

Connect DJ Teams to the rest of your setup.

Use simple incoming and outgoing connections when DJ Teams needs to work with another system. A form submission can begin the right journey, and important workflow updates can be passed back to the tools your team already uses.

Start from incoming details.

If another system sends new information to DJ Teams, that detail can trigger the right next step automatically.

Share updates when something changes.

When an important step happens, DJ Teams can pass key details to a planning tool, reporting sheet, or internal dashboard.

Workflow building blocks

The practical pieces you can combine.

Build from reusable steps that can support a simple follow-up or a more detailed booking journey as your process grows.

Triggers

Begin when something important changes in the booking journey.

Waits and schedules

Time each step around the dates and schedules that matter to the booking.

Client messages

Send personalised messages using the right contact details from the booking.

Team prompts

Bring the right person in when a workflow needs a human step.

Frequently asked questions

Yes. You can start from a blank canvas, use a pre-built template, or describe what you need with the AI workflow builder and then adjust the suggested workflow before saving it.

Workflows can handle routine communication and booking admin, update progress, and bring team members in when a human step is needed.

Yes. Workflows can wait, repeat on a schedule, or run around important booking dates.

Yes. Choose from more than 30 pre-built templates covering common booking journeys. You can customise the workflow to match how your team works before switching it on.

Use DJ Teams’ first-party integrations, install additional integrations from the marketplace, or connect other software through a workflow using webhook triggers and external HTTP request actions.